Section 2.20.010 Duties.
The position of city finance officer and the city finance department are created
to replace the
city treasurer position. The city finance officer shall assume all duties of the treasurer and may be
referred to as the city treasurer. It shall be the duty of the city finance officer to:
A. Receive all moneys that come to the city, either from
taxation or otherwise, and to pay the
same out of the warrant of the city, drawn in accordance with law, countersigned by the mayor,
administrative assistant, the chief financial officer, or other co-signor designated by the mayor, with
the approval of the council;
B. Perform such other duties in the collection of taxes,
licenses or assessments, including
duties of the treasurer, as are or may be prescribed by law or ordinances;
C. Present on the first Tuesday in each month to the
council a full and detailed cash report of
the amounts of money belonging to the city, received and disbursed;
D. Assist the mayor to prepare the budget, comply with
the Municipal Budget Law (or any
lawfully adopted alternative accounting method), keep a separate account of each fund or
appropriation, and the debits and credits thereof, and keep the books and accounts of the city in
such manner as to correctly present the condition of the finances thereof, which must always be
open to the inspection of the mayor, council or any member thereof;
E. Give every person paying money to the finance officer,
or his/her designated agent, a
receipt therefor specifying the date of payment, the amount, and for what paid;
F. Render at any time an account to the council, showing
the money on hand and the condition
of the treasury;
G. Keep a registry of all warrants;
H. Annually make out and submit to the city council at
the last regular meeting prior to May
1st a detailed account of all receipts and expenditures during the past nine months of the fiscal year
and file the same with the clerk;
I. Pay out, in the order which they are registered, all
warrants presented for payment, when
there are funds in the treasurer to pay the same;
J. Deposit all public moneys the finance officer's possession
and control, excepting such as
may be required for current business, in any solvent bank or banks located in such city, subject to
national supervision or state examination, as the council shall designate, and no other, and the sum
so deposited shall bear interest at the highest and best rate available;
K. Administer, coordinate, supervise and control all
financial accounting, data processing,
billing and bookkeeping, payroll, grants, special projects that require large amounts of capital
funding, investments, and the investment program, including providing a detailed quarterly report to
the council regarding all investments; and
L. Properly supervise all accounting clerks and other
personnel employed to work in the city
finance department. (Ord. 183 (part), 2001: Ord. 131 (part), 1998: prior code § 2.07.010)
